How to Create a Stock Item in Tally Prime
How to Create a Stock Item in Tally Prime
Stock items are the core records of inventory management in Tally Prime. Learn how to configure units of measure, HSN/SAC codes, and GST rates.
Who is this for: Tally Guides
For trading, manufacturing, and wholesale businesses in India, maintaining accurate inventory records is essential to generate GST invoices, track stock valuations, and generate profit margin reports. Tally Prime provides a dedicated inventory configuration screen for this purpose.
Step-by-Step: Creating a Stock Item in Tally Prime
Follow these menu paths to set up an inventory record:
- Go to the Gateway of Tally.
- Select Create (or press `C`).
- Under the Inventory Masters section, select Stock Item (or press `I`).
- In the Stock Item Creation screen, fill in the **Name** (e.g. "Syska LED Bulb 12W").
- Alias: Add a barcode number or short code if needed for quick scanning.
- Under: Allocate to a **Stock Group** (e.g. "Electronics") for category reporting.
- Units: Select the Unit of Measure (e.g. `NOS`).
Configuring GST & HSN Details
To generate compliant tax invoices, you must set up the product's tax profile:
- GST Applicable: Set to Applicable.
- HSN/SAC Details: Set to Specify Details Here. Enter the 8-digit HSN code (e.g. `85395000`) and a short description.
- Tax Rate Details: Set to Specify Details Here. Select **Taxable** under Taxability and enter the integrated tax rate (e.g. `18%`). Tally will automatically split this into 9% CGST and 9% SGST for intra-state sales.
Alternate Units of Measure & Opening Stock
If you purchase items in bulk but sell them in smaller units (e.g. buy in Box, sell in Nos), you should enable Alternate Units:
- Press F12 (Configure) on the stock item creation screen.
- Set Use Alternate Units to Yes.
- Specify the conversion rate (e.g. 1 BOX = 12 NOS).
- Opening Balance: Enter the quantity and cost rate of stock on hand to initialize valuation.
Bypassing Manual Inventory creation with TrulyInvoice
If you have a large product catalog containing hundreds of items, manual entry is prone to HSN typos and wrong tax rate assignments.
TrulyInvoice automates this catalog setup:
- Auto-Creation during Invoice Sync: If you upload a purchase invoice containing new products, TrulyInvoice identifies them, fetches correct HSN and tax details from GST logs, and auto-creates the stock items in Tally.
- Unified Upload: Import complete product lists from any PDF format without manual column mapping setups.
- Syncs everything to Tally Prime over a secure Port 9000 connector at a flat rate of **plans starting at ₹399/month**.
Frequently Asked Questions
Q: What is the difference between Stock Group and Stock Category?
A: A **Stock Group** is the primary classification (e.g., "Apparel"). A **Stock Category** is a secondary cross-classification (e.g., "Cotton", "Polyester") used for advanced inventory filtering.
Q: Can I delete a stock item after creating it?
A: Yes, provided no transactions are linked to it. Go to Gateway of Tally > Alter > Stock Item. Select the item and press Alt+D. If there are existing vouchers, you must delete them first.
Q: What is TrulyInvoice's flat pricing?
A: TrulyInvoice charges a flat rate of plans starting at ₹399/month for unlimited statement and invoice synchronization, enabling automated data entry directly to Tally Prime.
Sync Invoices and Statements Directly to Tally Prime
Stop spending hours on manual data entry. Simply upload purchase/sales invoices and bank statements, review mapped items, and sync transaction entries directly to Tally Prime. Get started at just plans starting at ₹399/month for unlimited sync.
Start Free TrialChartered Accountant & Accounting Automation Specialist