How to Create a Ledger in Tally Prime: Step-by-Step Guide
How to Create a Ledger in Tally Prime: Step-by-Step Guide
Ledgers are the building blocks of double-entry accounting in Tally Prime. Learn how to create ledgers, assign groups, and configure GST compliance details.
Who is this for: Tally Guides
In Tally Prime, a ledger is an individual account head used to record transaction entries. Every purchase, sales invoice, tax payment, or bank transfer requires you to select a specific ledger. Assigning the correct parent group (e.g. Sundry Debtors, Duties & Taxes) is essential to ensure your Balance Sheet and P&L reports are accurate.
Step-by-Step: Creating a Single Ledger in Tally Prime
To create a new ledger account:
- Go to the Gateway of Tally screen.
- Select Create (or press `C`).
- Select Ledger (or press `L`).
- In the Ledger Creation screen, enter the **Name** of the ledger (e.g. "Rent Expenses").
- In the Under field, select the correct parent accounting group from Tally's list.
- Enter the opening balance (if any) and press Ctrl+A to save.
Tally Ledger Groups Reference Table
Assigning a ledger to the wrong group will distort your financial statements. Refer to this slab list:
| Ledger Type | Select Parent Group | Example Ledger Names |
|---|---|---|
| Customers / Buyers | Sundry Debtors | Acme Corp, Ramesh Traders |
| Suppliers / Vendors | Sundry Creditors | Zenith Logistics, supplier accounts |
| Taxes (GST, TDS, TCS) | Duties & Taxes | CGST @9%, IGST, CGST/SGST ledger |
| Bank Accounts | Bank Accounts | HDFC Current Account, SBI Account |
| Business Expenses | Indirect Expenses | Office Rent, Electricity, Internet |
Configuring GST Details for Party Ledgers
If you are creating customer or supplier ledgers, you must fill in their tax details to ensure correct GSTR-1 and GSTR-3B filings:
- Select the correct State (Tally uses this to determine CGST/SGST vs IGST).
- Set the Registration Type (Regular, Composition, Consumer, or Unregistered).
- Enter the 15-digit GSTIN / UIN. Tally will validate the format and alert you if the structure is incorrect.
Shortcuts for Bulk Ledger Creation
Instead of creating ledgers one by one, you can use Tally's bulk creation mode:
- Go to Gateway of Tally > Chart of Accounts > Ledgers.
- Press Alt+H (Multi-Masters).
- Select Multi Create.
- Select the parent group (e.g. Indirect Expenses) and list all ledger names in a single screen. Press Ctrl+A to save.
TrulyInvoice Auto-Creation capability
When you bulk-import bank statement PDFs or PDF files, manual ledger setup causes spelling mismatches. TrulyInvoice helps resolve this:
- Auto-Ledger Creation: If a vendor name in your statement does not exist in Tally, TrulyInvoice prompts you to auto-create it under the correct group.
- Intelligent Matching: The parser matches short transaction descriptions to existing Tally ledger cards, eliminating manual entry mistakes.
Frequently Asked Questions
Q: Can I change a ledger group after creating it?
A: Yes. Go to Gateway of Tally > Alter > Ledger. Select the ledger and change the "Under" field. Any existing transactions will automatically adjust to the new group.
Q: What is the shortcut to create a ledger during voucher entry?
A: While entering a voucher, press Alt+C inside any ledger selection box. Tally will open the ledger creation screen. Once saved, you will return to your voucher draft.
Q: What is TrulyInvoice's flat pricing?
A: TrulyInvoice charges a flat rate of plans starting at ₹399/month for Lite (1,000 pages) and ₹599/month for Plus (2,000 pages), enabling automated data entry directly to Tally Prime.
Sync Invoices and Statements Directly to Tally Prime
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Start Free TrialChartered Accountant & Accounting Automation Specialist