What is the shortcut key to open a Purchase voucher in Tally Prime?

Press F9 from the Voucher Entry screen (Gateway of Tally > Vouchers) to instantly switch to the Purchase voucher type. This records vendor bills and raw material purchase invoices.

How do I change the voucher date in Tally Prime without using the mouse?

Press F2 on any open voucher to open the Date field and type the new date directly. Alternatively, press Alt+F2 to change the active period (from and to dates) for the entire working session in Tally Prime.

What does Alt+G do in Tally Prime?

Alt+G opens the 'Go To' menu — a context-aware navigation panel that lets you quickly jump to any report, ledger, voucher, or master without returning to the Gateway of Tally. It is the fastest way to switch between reports.

How do I create a ledger while entering a purchase voucher in Tally without leaving the screen?

On any ledger selection field inside a voucher, press Alt+C to open the Ledger Creation screen on the spot. You can create the new ledger, save it with Ctrl+A, and it will automatically be selected in the voucher.

Complete TallyPrime Shortcut Keys Reference Sheet

TallyPrime is built for keyboard-first operation. Experienced accountants and data entry operators use keyboard shortcuts to navigate screens, post vouchers, switch between companies, and generate reports — all without touching the mouse. Mastering TallyPrime shortcut keys is the single fastest way to cut your daily bookkeeping time.

Below is the complete TallyPrime keyboard shortcuts reference, covering every major category: F1 through F12 function keys, Alt combinations, Ctrl commands, report navigation, and GST-specific field shortcuts.

1. Function Keys: F1 Through F12 Overview

The twelve function keys (F1–F12) are the backbone of TallyPrime navigation. Their behavior changes based on which screen is currently active — Gateway, Voucher Entry, or a Report.

Key	Context	Action
F1	Gateway / Vouchers	Select Company (opens company list to switch between companies)
Alt+F1	Any Report	Detailed View — expands a summary report to show all individual transactions line-by-line
F2	Any Voucher	Change Date — opens the voucher date field for direct entry
Alt+F2	Any Screen	Change Period — sets the From and To dates for the current working session
F3	Gateway	Company — opens company menu (create, alter, or shut company)
Alt+F3	Gateway	Create Company — shortcut to open a new company creation screen
F4	Vouchers	Contra Voucher — for bank-to-cash or bank-to-bank transfers
F5	Vouchers	Payment Voucher — to record cash or bank outflows to vendors or expenses
F6	Vouchers	Receipt Voucher — to record cash or bank inflows from customers
F7	Vouchers	Journal Voucher — for non-cash adjustment entries, TDS deductions, depreciation
F8	Vouchers	Sales Voucher — to record customer invoices with GST
F9	Vouchers	Purchase Voucher — to record supplier invoices, raw material purchases
F10	Vouchers	Reversing Journal — posts entries that auto-reverse on a future date (common for accruals)
F11	Any Screen	Features — opens company-level feature toggles (GST, TDS, Inventory, etc.)
F12	Any Screen	Configure — opens configuration settings for the current screen or report

2. Voucher Type Shortcuts: F4 Through F10 in Detail

These are the most frequently used shortcuts during daily data entry. Once on the Voucher Entry screen (Gateway of Tally > Vouchers), pressing the corresponding function key instantly switches the active voucher type.

Shortcut	Voucher Type	Primary Use Case
F4	Contra	Transfer funds between two bank accounts or between cash and bank
F5	Payment	Pay vendors, salaries, expenses, and advance payments
F6	Receipt	Receive customer payments, advance receipts, and loan inflows
F7	Journal	Record TDS payable, depreciation, accrual adjustments
F8	Sales	Issue customer tax invoices with GST item-wise breakup
F9	Purchase	Record vendor bills with HSN, GST rate, and item quantities
F10	Reversing Journal	Enter salary accrual or expense provisions that auto-reverse
Alt+F5	Debit Note	Record purchase returns or vendor rate difference adjustments
Alt+F6	Credit Note	Record sales returns or discounts issued to customers

3. Alt Shortcuts: Navigation and Field Operations

Alt-key combinations provide quick access to screen-specific actions, in-voucher master creation, and report views. These are essential for working efficiently without navigating menu trees.

Shortcut	Function
Alt+F1	Detailed view — expands a report from summary to full line-item detail
Alt+F2	Change Period — sets the global From/To date range for all reports
Alt+G	Go To — context-aware search box to jump to any report, ledger, or voucher
Alt+C	Create Master on-the-fly — opens a new ledger or stock item creation screen from inside a voucher
Alt+D	Delete the currently selected line item or row in a voucher grid
Alt+I	Insert a new row above the current line in a voucher or order
Alt+P	Print the currently open report, voucher, or invoice
Alt+E	Export — export the active report to Excel, PDF, or XML
Alt+M	Mail — e-mail the current report or invoice directly from Tally
Alt+K	Mark a voucher as optional (provisional) or unmark it
Alt+W	Open TallyPrime in the browser (web mode, if enabled)
Alt+X	Cancel or delete the active voucher (irreversible — use with caution)

4. Ctrl Shortcuts: Master Creation, Editing, and Navigation

Ctrl-key shortcuts control data acceptance, deletion, and cross-screen navigation. These are the most critical shortcuts to internalize for fast data entry.

Ctrl+A (Accept and Save): Instantly accepts and saves the active voucher or master screen, skipping any remaining fields and the final "Accept? Yes/No" prompt.
Ctrl+Q (Quit Without Saving): Discards all changes on the current screen and returns to the previous screen without saving.
Ctrl+Enter (Alter Selected Master): When your cursor is on a ledger or stock item name inside a voucher, pressing Ctrl+Enter opens the master alteration screen directly. You can edit the group, GST details, or opening balance and return.
Ctrl+B (Budget): Opens the Budget configuration panel for the active report (useful on ledger monthly summary screens).
Ctrl+C (Copy Value): Copies the value of the current field so it can be pasted into the next voucher.
Ctrl+D (Delete Voucher or Master): Permanently deletes the currently open voucher or master record. This action cannot be undone.
Ctrl+G (Go To): Alternative shortcut (same as Alt+G) to open the Go To navigation panel.
Ctrl+H (Change Mode): Switches the current voucher between Accounting, Item, and Voucher mode.
Ctrl+I (More Details): Toggles additional informational panels on or off in the active screen.
Ctrl+N (Calculator): Opens an inline calculator panel within Tally without leaving the current screen.
Ctrl+R (Repeat Narration): Copies the narration text of the previously saved voucher into the current transaction's narration field.
Ctrl+U (Use Previous Narration): Browses and pastes narrations from a list of recently used narration texts.

5. Report Navigation: PgUp, PgDn, and Period Shortcuts

When reviewing ledger reports, trial balances, or stock summaries, these navigation shortcuts let you move through data without scrolling:

Page Down (PgDn): Scrolls down one full page in any open report — ideal for reviewing long purchase registers or ledger statements.
Page Up (PgUp): Scrolls up one full page in any open report.
F2 (Change Date): On a report, press F2 to change the report period without going back to the Gateway of Tally.
Alt+F2 (Change Period): Changes the global session period (From Date and To Date). Useful when you want to see the full year vs. a specific quarter without opening a new menu.
Spacebar: On a report list, highlights (selects) a line item. Multiple selections can then be exported, printed, or deleted in bulk.
Enter: Drills down into the selected ledger, voucher, or report group to view underlying transactions.
Escape (Esc): Returns to the previous screen or closes the current panel — the universal "go back" key in Tally.
Home / End: Jump to the first or last row in a report list instantly.

6. GST and HSN Field Navigation Shortcuts

When entering purchase or sales vouchers with GST enabled, the following field-navigation shortcuts are critical:

GSTIN Field in Ledger: When creating or editing a party ledger (supplier or customer), Tab and Enter navigate between Name, Address, GSTIN, and State fields. On the GSTIN field, Tally validates the format automatically (15-character alphanumeric) and cross-checks the state code against the selected State field.
HSN/SAC Code in Stock Item: When creating a stock item with GST enabled (F11 > GST enabled), the HSN/SAC Code field appears. Entering the HSN code here automatically populates default GST rates (CGST + SGST or IGST) if pre-configured in the GST Rate master.
GST Rate Override in Voucher: In F9 Purchase or F8 Sales vouchers, when the cursor is on a stock item row, pressing F12 (Configure) allows you to override the HSN code or GST rate at the voucher level — without altering the item master.
Alt+J (Tax Analysis): On any GST voucher, pressing Alt+J opens the GST Tax Analysis panel showing CGST, SGST, IGST, and Cess breakdowns for each line item — confirming that GST has been applied correctly before saving.
Reverse Charge Entry: In purchase vouchers for services under Reverse Charge Mechanism (RCM), enable the "Is Reverse Charge Applicable" toggle in F12 Configure. Tally then tracks the RCM liability separately for GSTR-3B Table 3.1(d).

7. Quick Reference: Keyboard Shortcut Cheat Sheet

Category	Key	What It Does
Date & Period	F2	Change voucher date
Date & Period	Alt+F2	Change period (From/To range)
Company	F1	Select / switch company
Company	Alt+F3	Create new company
Voucher Entry	F9	Switch to Purchase voucher
Voucher Entry	Ctrl+A	Accept & save voucher
Voucher Entry	Ctrl+Q	Quit without saving
Master	Alt+C	Create ledger inside voucher
Master	Ctrl+Enter	Alter ledger inside voucher
Navigation	Alt+G	Go To (quick-jump to any screen)
Report	Alt+F1	Detailed / summary toggle
Report	Alt+E	Export report to Excel/PDF
GST	Alt+J	Open tax analysis panel on voucher
Features	F11	Toggle company features (GST, TDS, etc.)
Configure	F12	Screen-specific configuration settings

Automate Purchase Invoice Entry with TrulyInvoice

Keyboard shortcuts dramatically improve the speed of manual data entry in TallyPrime. However, for businesses receiving dozens or hundreds of vendor invoices each month, even the fastest keyboard operator faces a fundamental bottleneck: reading each paper or PDF invoice and typing the values.

TrulyInvoice eliminates this bottleneck entirely. Instead of pressing F9 and typing invoice values field by field, you upload your supplier invoice PDFs to TrulyInvoice. The platform uses OCR and AI to extract:

Vendor name, GSTIN, and invoice number
Item descriptions, quantities, unit rates, and HSN/SAC codes
CGST, SGST, and IGST amounts at the line-item level
Total invoice value and payment due date

TrulyInvoice then syncs this extracted data as formatted F9 Purchase Vouchers directly into your TallyPrime company — with full GST compliance and ledger mapping. Your purchase book stays current, your GSTR-2B reconciliation is faster, and manual transcription errors are eliminated. All of this for a flat plans starting at ₹399/month subscription, making it one of the most cost-effective investments for any accounting team handling regular vendor invoices.