How to do ESIC Portal Login: For Employees And Employers in India
How to do ESIC Portal Login: For Employees And Employers in India
Navigate the ESIC portal for employer registrations and employee logins, calculate monthly wage contributions, and manage payroll in Tally.
Who is this for: Payroll & HR
Managing employee benefits in India requires compliance with the Employees' State Insurance (ESI) Act, 1948.
The ESIC portal provides digital tools to manage employer filings, register new hires, and track healthcare benefits for employees.
1. What is the ESIC Portal, and How Does It Work?
The ESIC portal (esic.gov.in) is the official online platform of the Employees' State Insurance Corporation, providing separate login portals for employers and employees:
- Employer Login: Used by business owners and HR managers to register the establishment, add employees, submit monthly salary details, and generate ESIC contribution challans.
- Employee Login: Used by workers to check their insurance status, update personal details, and download ESI health cards (Pehchan card) for hospital access.
2. Eligibility Criteria and Contribution Slabs
ESIC applicability rules are based on employee wage thresholds:
| Eligibility Parameter | Standard Employee Slabs | Employee with Disability |
|---|---|---|
| Applicability Wage Limit | Gross monthly wage of ₹21,000 or less | Gross monthly wage of ₹25,000 or less |
| Employee Share Rate | 0.75% of gross wages | 0.75% of gross wages |
| Employer Share Rate | 3.25% of gross wages | 3.25% of gross wages |
| Total ESI Contribution | **4.00%** of gross wages | **4.00%** of gross wages |
3. ESIC Employer Login & Portal Processes
To log in and manage your business on the portal:
- Go to esic.gov.in and click on **Employer Login** on the homepage.
- Enter your 17-digit ESIC Establishment Code and portal password.
- Once logged in, go to the dashboard to register new employees (generating their ESI IP number) or submit the monthly contribution file.
- Generate the monthly online challan and make the payment via net banking before the **15th of the following month**.
4. Case Study: ESI Contribution Calculation for a Worker
An employee has a monthly gross wage of **₹20,000** (eligible for ESI since it is below the ₹21,000 threshold).
The monthly contributions are calculated as:
- Employee Share (0.75%): ₹150 (deducted from salary).
- Employer Share (3.25%): ₹650 (paid by company).
- Total Monthly ESIC Deposit: **₹800**ESI Deposit = (₹20,000 * 0.0075) + (₹20,000 * 0.0325) = ₹150 + ₹650 = ₹800
- Accounting Entry: The accountant records the salary voucher, debiting the ESI expenses and crediting the payable ledger.
Entry: Booking Monthly ESI Provisions (F7 Journal Voucher) Debit: Salary Expense Ledger ₹20,000 Debit: Employer ESIC Contribution Ledger ₹650 Credit: Employee ESI Payable Ledger ₹150 Credit: Employer ESI Payable Ledger ₹650 Credit: Cash / Net Salary Payable ₹19,850
5. Employee Benefits through the ESIC Portal
Registered employees receive significant healthcare benefits under ESI:
- Medical Benefit: Outpatient and inpatient medical care for self and dependents at ESI dispensaries and hospitals.
- Sickness Benefit: Cash compensation (70% of wages) for up to 91 days per year during certified medical leave.
- Maternity Benefit: Paid leave for 26 weeks (100% of wages) during pregnancy and confinement.
- Disablement Benefit: Monthly pension payments for temporary or permanent disability arising from workplace accidents.
6. Configuring ESIC in Tally Prime Payroll
To automate ESI calculations natively in Tally:
Tally ESIC Pay Head:
Go to **Gateway of Tally > Create > Pay Heads**. Create **ESI Employee Deduction (0.75%)** under **Employee's Statutory Deductions**.
Set Statutory Classification to **Employee State Insurance** and choose **On Specified Formula** (Gross Salaries). Tally will automatically cap calculations for employees whose gross monthly wages exceed the ₹21,000 threshold limit.
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