Quick Answer: How to Automate Freight Purchase Bills in Tally Prime?
TrulyInvoice AI parses transporter bills, freight invoices, and fuel receipts, extracting vendor GSTINs, SAC codes (9965), and tax amounts to post balanced F9 purchase vouchers directly to Tally Prime in 15 seconds via Port 9000 local connector.
- GTA freight (SAC 9965) under RCM attracts 5% GST paid by the registered recipient.
- RCM purchases require F9 Purchase + F7 Stat Adjustment journal in Tally Prime.
- ITC on GTA RCM is claimable only after cash payment of tax via GSTR-3B.
- Fuel/diesel bills have blocked ITC under Section 17(5) — must be posted to expense directly.
Freight & Logistics GST Rate & SAC Reference Table (2026)
| Service Type | SAC | GST Treatment | Note |
|---|---|---|---|
| GTA Freight (Under RCM, registered recipient) | 9965 | 5% RCM | Recipient pays; ITC claimable after cash payment |
| GTA Freight (Under FCM, GTA opts forward charge) | 9965 | 18% FCM | GTA pays; full ITC available to GTA |
| Fuel / Diesel Purchase Bills | N/A HSN | No ITC (Section 17(5)) | ITC blocked on motor vehicles fuel |
| Loading/Unloading Labour (Non-GTA) | 998522 | 18% or RCM on body corporate | RCM if unregistered labour contractor |
| Toll Charges (if part of freight invoice) | Nil | Nil / Exempt | Toll and highway charges are generally exempt |
GTA RCM Entry SOP in Tally Prime (Step-by-Step)
F11 > Enable Goods and Services Tax > Yes > Enable tax liability on reverse charge > Yes.
Create supplier ledger under Sundry Creditors. Set 'Is Reverse Charge Applicable: Yes' and enter GTA GSTIN.
F9 > Accounting Invoice mode. Select GTA supplier, freight expense ledger (SAC 9965, RCM: Yes). Tally auto-calculates 5% RCM tax.
F7 Journal > Alt+J (Stat Adjustment) > Increase of Tax Liability > Purchase under Reverse Charge. Separately: Increase of Input Tax Credit to claim ITC after cash payment.
Common Logistics Purchase Entry Errors in Tally
Businesses forget to enable 'tax liability on reverse charge' in F11, causing missing RCM liability in GSTR-3B Table 3.1(d).
RCM ITC can only be claimed after the GST is paid in cash via GSTR-3B. Claiming it before payment results in interest and ITC reversal.
ITC on motor vehicles fuel is blocked under Section 17(5). Posting fuel bills with GST as ITC-eligible causes GSTR-3B rejections.
Logistics companies receive bills from 50+ transporters with varying formats — each requiring different manual mapping into Tally.
Automate Freight & Transport Purchase Bills in Tally Prime
From transporter invoice to Tally F9 voucher in 15 seconds.
TrulyInvoice AI correctly handles GTA RCM at 5%, FCM at 18%, fuel bills with blocked ITC, and toll-exempt charges — posting clean F9 Purchase Vouchers that reconcile perfectly with your GSTR-2B and GSTR-3B.